ABOUT THE ACBA
The Alameda County Bar Association (ACBA), an Equal Opportunity Employer, is a nonprofit, voluntary bar association and has a membership of approximately 1,500 attorneys, judges, law students and other professionals working within the legal profession in the greater Bay Area. The ACBA administers numerous programs and activities to benefit attorneys and the community.
If you are interested in learning more about employment opportunities at the ACBA, please contact Amanda Picetti, Director of Administration and Finance, at (510) 302-2207 or firstname.lastname@example.org.
The Events and Development Coordinator position at the Alameda County Bar Association (ACBA) is a non-exempt, full-time position responsible for providing assistance to the Director of Access Programs and the Chief Executive Officer. The position has a particular emphasis on planning and implementing special events, and assisting with our sister organization, Volunteer Legal Services Corporation (VLSC) fundraising efforts.
Coordinates the planning and implementation of our two major annual special events ( New Officer Installation in January, and VLSC fundraising dinner in May ) as well as about ten smaller events, including quarterly Bench Bar lunch meetings and member and donor receptions. Works with Communications staff on publicity; works with vendors on site logistics; develops and reconciles event timelines and budgets when needed.
Provides assistance to the Director of Access Programs on fundraising efforts including communications with major donors and potential major donors, coordinating multiple fundraising events, copying and maintaining fundraising materials, and provides assistance with other special projects that promote pro bono legal services in Alameda County. Works with Director of Access Programs to develop plan to steward donors. Assists with grant management, grant writing and reporting.
Maintains fundraising records including data entry, processing donations, donation tracking and generating thank you notes. Assists in other VLSC data management.
Helps create and maintain ACBA and VLSC Board materials such as binders, minutes and agendas, materials for Board meetings; responsible for ACBA and VLSC Board meeting set-up (e.g., conference room configuration, ordering food, copying materials).
Provides operational support, including placing office supply orders, equipment troubleshooting, and serving as point person for building management.
Other duties as assigned
A minimum of two years experience providing executive and/or administrative assistance; paralegal, research, public relations, accounting, marketing and IT experience all valuable
Minimum of two years college; college graduate preferred
Skills: Microsoft Office (Word, Excel, Access and Outlook) proficiency; communicate well orally and in writing; organize projects and handle details; recognize and maintain confidentiality; perform well under pressure; exercise sound judgment
Commitment to social justice and legal services access issues preferred, good sense of humor important.
$42,000 - $46,000
Please send a cover letter and resume to:
1000 Broadway, Suite 480
Oakland, CA 94670
No phone calls, please. Application deadline is June 24, 2015.
The Membership Assistant position at the Alameda County Bar Association is a non-exempt position reporting to the Membership and Education Coordinator. The Membership Assistant works closely with the Membership and Education Coordinator to increase membership in the ACBA and its sections; accurately manage member information in our databases; plan and produce Minimum Continuing Legal Education (MCLE) programs and other events; and handle member-related issues and inquiries. Currently, the position is funded by the ACBA general fund.
1. Act as first point of contact, providing excellent customer service to ACBA members and the public, both in person and over the phone.
2. Process and maintain member records and information:
a. Process new member applications and renewals, including payments;
b. Enter and manage membership information in our databases; and
c. Process and record monies received and perform bank deposits.
3. Help produce MCLE programs and special events:
a. Administer MCLE programs per State Bar of California’s rules;
b. Maintain MCLE records in databases and section files;
c. Maintain event information in the public calendar;
d. Process event registrations over the phone and onsite;
e. Assist with planning program logistics and work with vendors to ensure that programs are produced and executed smoothly; and
f. Set-up conference room for events.
4. Assist Membership and Education Coordinator with supporting practice area sections:
a. Attend meetings as assigned;
b. Assist section members with planning MCLE programs and other events; and
c. Provide support to section members in accordance with ACBA policies and procedures.
5. Assist Membership and Education Coordinator with annual membership dues renewal, phone-a-thon, new member outreach, and annual orientation for section executive committee members.
6. Perform other duties as assigned.
At least an AA degree or equivalent work experience
Ability to manage and meet multiple deadlines
Excellent customer service skills
Excellent organizational skills
Excellent interpersonal and communication skills (both oral and written)
Ability to perform accurate data entry and work quickly and accurately with numbers and written information, with great attention to detail
Proficiency in Microsoft Windows, Microsoft Office (Access, Excel, Outlook, PowerPoint and Word) and web browsers
Ability to safeguard confidential information and exercise good judgment
Ability to do research, and analyze information and data
Strong critical thinking skills
Work well in a fast-paced environment
Experience with volunteers and committees helpful
High-energy, motivated and enthusiastic personality helpful
Application Deadline: Ongoing
This internship offers an excellent opportunity to learn client interviewing skills and initial triage analysis, and gain experience working in the legal field. The Alameda County Bar Association Lawyer Referral Service (LRS) refers clients to attorneys who have been assigned to various subject matter panels. Our service is well-established, respected in the Alameda County legal community, and certified by the State Bar of California under Business and Professions Code §6155. The LRS also conducts client screening and intake for the bar association’s pro bono arm, Volunteer Legal Services Corporation (VLSC).
The LRS Intern will interface between clients seeking attorney services and the attorneys offering legal services. The intern will field a high volume of telephone calls from the public, conducting intakes and providing information about other legal service agencies. The intern will also assist VLSC by scheduling clients in legal clinics and conducting client intakes.
This is an unpaid, volunteer internship. The internship is an excellent opportunity to gain experience in the legal community and to increase access to legal services. Supervision will be provided by intake and placement supervisors as well as by the directing attorney. The position can be full or part-time, with a minimum commitment of 2 days per week (or equivalent), 120 hours. There may be an option to continue part-time during the spring also. Intake hours are 8:30 a.m. to 5:00 p.m. Monday through Friday. The office is located in downtown Oakland and is near BART.
Answer incoming client calls and analyze caller requests for referral to an LRS panel member or provide information for appropriate governmental, social service, or legal service agency where referral through LRS is unsuccessful.
Process client requests for attorney services by eliciting information from callers about their referral situation and entering this information into a tracking database for subsequent referral and follow up.
Conduct intake screening for financial eligibility for LRS based reduced-fee or VLSC pro bono services when appropriate and assist with monthly VLSC clinic registration.
Contact attorney’s offices to place the referable cases, providing all relevant facts, dates and court information to the lawyer’s designated referral agent.
Send confirmation documentation to callers and referred attorneys, confirming receipt where appropriate.
Input successful referral information for tracking and follow up purposes.
Contact previously referred callers for client follow up and audits.
Occasionally assist at VLSC clinics as needed.
Perform other general office and administrative tasks as assigned.
Excellent customer service required; two years of customer service experience preferred
Knowledge of legal terminology and call center experience is a plus.
Proficiency in MS Word, Excel, and Access
Bi/Multi-lingual ability preferred
Please send resume and cover letter to:
ACBA Lawyer Referral Service
1000 Broadway, Suite 480
Oakland, CA 94607